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The world of trade and commerce has seen a significant shift in recent years. With the rise of globalisation, businesses are now expanding across borders like never before. However, the process of entering new markets can be quite complex, especially when it comes to compliance with local regulations and laws. One such requirement is the METI (Ministry of Economy, Trade and Industry) filing in Japan. This is where GTG Certification Company comes into play.

What is METI filing?

METI filing is a registration process that allows businesses to enter the Japanese market and obtaining a unique identification number for the business. This filing process is governed by the Ministry of Economy, Trade, and Industry, and it is mandatory for all companies, regardless of their size and type. METI filing is a process that involves submitting various documents to the Ministry of Economy, Trade, and Industry. The documents submitted must be accurate and complete to ensure compliance with Japanese regulatory requirements. It is a crucial step for foreign businesses looking to sell their products or services in Japan.

Purpose of METI Filing

The purpose of METI filing is to ensure that all companies operating in Japan comply with the country’s regulatory requirements. The filing process is designed to help the Japanese government monitor the activities of companies operating in Japan. The information submitted through METI filing is used to track the performance of companies, ensure the safety of products and services offered to consumers, and maintain a fair and competitive business environment in Japan.

Types of METI Filing

There are various types of METI filing that companies operating in Japan must comply with. The most common types of METI filings include the notification of the establishment of a new company, notification of changes to the company’s structure or business activities, and notification of the closing of a company. Other types of filings include notifications related to foreign investment, certification of the quality of goods and services offered, and registration of trademarks.

Benefits of METI filing

METI filing provides several benefits to businesses looking to expand into the Japanese market. Some of the benefits include:

(1) Access to a large and lucrative market

Japan has a population of over 126 million people, making it one of the largest markets in the world. METI filing allows businesses to tap into this market and reach a wider audience.

(2) Improved credibility

METI filing gives businesses credibility in the Japanese market. It shows that the business is committed to the Japanese market and is willing to follow the regulations set by the Japanese government.

(3) Protection of intellectual property

Japan has strict laws protecting intellectual property. METI filing ensures that businesses are protected under these laws, giving them peace of mind when entering the Japanese market.

(4) Access to government support

The Japanese government provides support to businesses that have filed for METI filing. This support includes financial assistance, tax incentives, and access to government programs.

What are the risks of not completing METI filing?

Not completing METI filing can result in a range of consequences, such as fines, penalties, and delays in the import or export of goods. It can also damage your reputation with customers and suppliers, who may view your business as non-compliant with local regulations.

What happens after METI filing is completed?

After METI filing is completed, the company can begin selling the product in Japan. However, they must continue to comply with regulations and may be subject to audits by the government.

What products require METI filing?

Most electrical and electronic products require METI filing before they can be sold in Japan. This includes items such as computers, smartphones, TVs, home appliances, computers, printers, scanners, routers, networking equipment, telecommunication equipment, industrial machinery, consumer electronics, LED lamps, LED ceiling lamp, UV lamp, lamp holder, bulb lamp, outdoor energy storage power supply, lithium battery, lithium-ion battery pack, power adapter, electric standing desk, humidifier, wireless monitoring. Other products such as medical devices, food, and cosmetics may also require METI filing.

In addition, after applying for PSE mark, you should do METI filing within 1 month since Japan’s DENTORL Law (Electrical Device and Material Control Law) stipulates that 498 products must pass PSE certification to enter the Japanese market. Among them, 116 Class A products should receive the diamond PSE mark, and 341 Class B products should receive the round PSE mark.

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Are there any exemptions to METI filing?

Some products may be exempt from METI filing, such as products sold exclusively for export or those that meet certain safety standards.

Timing of METI Filing

Companies operating in Japan must comply with METI filing requirements within specific timelines. For instance, companies must file a notification of the establishment of a new company within six months of the company’s establishment. Failure to comply with the filing requirements within the specified timelines can lead to penalties and fines.

What are the requirements for METI filing?

To complete METI filing, businesses need to provide a range of information, including their company name, address, contact details, and details of the goods they are importing or exporting. They also need to provide supporting documents, such as invoices, bills of lading, and packing lists.

How long does METI filing take?

The time it takes to complete METI filing will depend on a variety of factors, such as the complexity of the process and the availability of supporting documents. It can take anywhere from a few weeks to several months to complete. However, GTG have a team of experts who can complete the process quickly and efficiently.

How much does METI filing cost?

The cost for METI filing will depend on a variety of factors, such as the size of your business and the complexity of the process. It can range from a few hundred to several thousand dollars. Generally, larger companies pay higher fees than smaller companies. Companies must pay the fees before submitting the required documents. However, GTG offer competitive pricing and will be able to provide a quote once they have assessed your needs.

Can companies do METI filing on their own?

Yes, companies can complete METI filing on their own, but METI filing can be a complex and time-consuming process, especially for companies that are not familiar with Japanese regulatory requirements. Additionally, the process can be expensive, especially for smaller companies that may not have the resources to comply with the filing requirements. Companies must also ensure that the documents submitted are accurate and complete to avoid penalties and fines. Many companies choose to work with a METI filing consultant like GTG to ensure that the process is completed correctly.

The COVID-19 pandemic has affected the METI filing process in Japan. The Japanese government has implemented measures to support companies affected by the pandemic, including the extension of filing deadlines. Additionally, the Japanese government has implemented measures to allow companies to submit their documents electronically, which has made the filing process more convenient.

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How can GTG assist you with METI filing?

The process of filing for METI filing can seem daunting, but it is a relatively straightforward process. Here are the steps to follow:

(1) Determine the type of business

The first step is to determine the type of business you want to register. There are different types of businesses, including a branch office, subsidiary, or representative office.

(2) Choose a name

The next step is to choose a name for your business. The name should be unique and not already registered in Japan.

(3) Prepare the necessary documents

Generally, companies must submit documentary evidence of the company’s registration, the company’s articles of incorporation, the company’s organizational structure, and a power of attorney. Other documents required for METI filing include notification of the appointment of directors and executives, notification of the company’s business activities, notification of changes to the company’s structure, product manual (Japanese + English) and product specifications (BOM, product photos).

(4) Submit the application

Once you have prepared all the necessary documents, we will submit your  documents to the relevant government agencies. After submission, the government agencies review the documents and notify the company of any deficiencies or errors. If there are no issues, the government agencies issue a certificate of compliance, which confirms the company’s compliance with the regulatory requirements.

While METI filing provides several benefits, there are also challenges that businesses may face. Some of these challenges include:

  • Language barrier: Japan is a country with a unique culture and language. Businesses may face a language barrier when communicating with Japanese customers and partners.
  • Regulatory compliance: Japan has strict regulations that businesses must comply with. It can be challenging to navigate these regulations, especially for businesses that are new to the Japanese market.

Fortunately, GTG have a team of experts who can help businesses with their METI filing needs. Here are some of benefits of working with GTG

  • Firstly, GTG have extensive experience in this area, meaning we can complete the process quickly and efficiently.
  • Secondly, GTG can help to ensure that your business is fully compliant with local regulations, which can help to build trust with your customers and suppliers.
  • Lastly, GTG can save you time and money by taking care of the process for you, allowing you to focus on other areas of your business.

Contact us today and let us help your businesses to comply with METI requirement quickly and efficiently!

Sources: Our guidance and/or articles are written in part based on publicly available information, and our own practical experience relating to product testing, compliance and certification. These are some of the primary sources we use:
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© 2023 GTG | Global Testing Group. All rights reserved.