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In today’s global economy, businesses must adhere to various regulations and certifications in order to operate in different countries. Japan, for instance, has a certification known as VCCI (official website: https://www.vcci.jp/english/). The VCCI certification is a mandatory requirement for all electronic devices imported into Japan, and it ensures that the devices are compatible with the Japanese market and do not cause electromagnetic interference.
To obtain VCCI certification, businesses must comply with the technical regulations set by the Ministry of Internal Affairs and Communications (MIC). The MIC has established a set of standards that all electronic devices must meet to be eligible for VCCI certification. These standards include electromagnetic compatibility (EMC), safety, and environmental requirements.
(1) EMC requirements
EMC requirements are the most important aspect of VCCI certification. The MIC has set specific limits for electromagnetic radiation emitted by electronic devices. The devices must not cause interference with other electronic devices in the vicinity.
(2) Safety requirements
Safety requirements for VCCI certification relate to the physical safety of the electronic devices. The devices must not cause any harm to the users or their surroundings. For example, the devices must be designed in such a way that there is no risk of electric shock or fire. In addition, the devices must be protected against environmental hazards such as water, dust, and heat.
(3) Environmental requirements
Environmental requirements for VCCI certification ensure that the devices are environmentally friendly and do not harm the ecosystem. The devices must comply with the RoHS (Restriction of Hazardous Substances) directive, which restricts the use of hazardous substances such as lead, mercury, and cadmium in electronic devices.
History of VCCI
In Japan, the Telecommunications Technology Council of Ministry of Posts and Telecommunications (now Information and Communications Council under Ministry of Internal Affairs and Communications) drafted Japanese technical standards on limits and methods of measurement of electromagnetic interference caused by information technology equipment (ITE) based on the CISPR recommendations. A set of these standards was submitted for official recognition to the Minister of Posts and Telecommunications on December 2nd, 1985. In response, the Ministry issued to related industries a request for cooperation in controlling radio disturbance based on those standards.
On December 19th, 1985 the four industry associations:
- the Japan Electronic Industry Development Association (JElDA)1
- the Japan Business Machine Makers Association (JBMA)2
- the Electronic Industries Association of Japan (EIAJ)
- the Communications Industry Association of Japan (CIAJ)
jointly established without delay the Voluntary Control Council for Interference by Information Technology Equipment (VCCI) to cope with radio disturbance problems caused by personal computers, facsimile equipment and the like. Since then VCCI has continued its activities as a voluntary organization (a constructive corporation) up to now.
- 1. JEIDA and EIAJ were merged into JEITA (Japan Electronics and Information Technology Industries Association)
- 2. JBMA was renamed JBMIA (Japan Business Machine and Information System Industries Associations)
Purpose of VCCI
The purpose of this corporate body is to promote, in cooperation with related industries, the voluntary control of radio disturbances emitted from multimedia equipment (MME) on the one hand, and improvement of robustness of MME against radio disturbances on the other hand, so that the interests of Japanese consumers are protected with respect to anxiety-free use of MME.
What is VCCI certification?
VCCI is a certification that ensures that the electromagnetic interference generated by electronic equipment is kept within acceptable limits, i.e. to verify conformity with emission (interference) standards . The VCCI certification is mandatory for electronic equipment manufacturers who wish to sell their products in Japan. This certification is divided into two categories: VCCI-A and VCCI-B. VCCI-A certification is required for electronic equipment that is used in a commercial environment, while VCCI-B certification is required for electronic equipment that is used in a residential environment. Class B equipment is intended to provide adequate protection for broadcast services. The broadcast receiver equipment is a Class B equipment.
Importance of VCCI certification
- Market access: VCCI certification is essential for businesses seeking to enter the Japanese market. It demonstrates compliance with local regulations and assures consumers that the products meet the required safety and EMC standards.
- Quality assurance: obtaining VCCI certification signifies a commitment to quality and reliability. It ensures that the certified products undergo rigorous testing to meet the stringent requirements set by the VCCI, enhancing consumer trust in the brand.
- Legal compliance: while VCCI certification is voluntary, certain products are legally required to obtain this certification before they can be sold in Japan. These include products that emit radio waves or use telecommunications functions.
- Competitive advantage: having the VCCI mark on products can differentiate them from non-certified competitors. It provides a competitive edge by assuring customers of the product’s quality, safety, and compliance with Japanese standards.
What products are covered?
The Voluntary Control measures of the VCCI Council apply to multimedia equipment (MME), which is placed on the Japanese market.
What is MME?
MME is information technology equipment (ITE), audio equipment, video equipment, broadcast receiver equipment, entertainment lighting control equipment or combinations of these. Functions are related to basic technologies incorporated in the MME, such as displaying, recording, processing, controlling, reproducing, transmitting, or receiving single medium or multimedia content. The content may be data, audio or video, either individually or in combination. MME may have more than one primary function. For example, the primary functions of a basic television set include broadcast reception, audio reproduction and display.
However, the following equipment may be exempted from these Rules:
- MME for which the function of information technology equipment (ITE) is not deemed its primary function or is not included.
- MME subject to other standards or laws equivalent in objective to this document in Japan, even if the definition of MME applies. Such MME includes all radio-only equipment whose primary function is radio transmission and reception as stipulated in the Radio Law as well as electrical appliances stipulated in the Electrical Appliance and Material Safety Law.
- Equipment for which the emission requirements in the frequency range subject to this document are explicitly defined in other CISPR standards (except CISPR 13 and CISPR 22). Such equipment includes MME dedicated to industrial, scientific, and medical (ISM) purposes or dedicated to in-vehicle purposes.
- Equipment for use in telecommunications facilities to be installed only inside buildings controlled by telecommunications common carriers who provide such facilities and services.
- Equipment for use in broadband power line communication facilities (in the frequency range 2 MHz to 30 MHz prescribed in Regulations for Enforcement of the Radio Law, Article 44-2-2).
- MME whose power consumption is 6 nW or less.
Companies and organizations that support the objectives of the Council and wish to participate and cooperate in voluntary control are required to first become a member of the Council. Said companies and organizations should first submit a “Membership Application” form to the Council Secretariat. If you would like to be a member, please refer to the Membership Guide and Membership Application Page.
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Processes of VCCI certification
Confirmation of conformity
Members must follow VCCI-CISPR 32 “Technical Requirements” established by the VCCI Council for the requirements including limits of disturbance generated by MME, measurement methods, and measurement facilities. Therefore, members are required to verify technical requirement conformity and submit a report as indicated below.
(1) Confirmation of conformity with technical requirements
Members must follow VCCI-CISPR 32 “Technical Requirements” established by the VCCI Council for the requirements including limits of disturbance generated by MME, measurement methods, and measurement facilities. A member shipping MME shall in advance measure emissions from the subject equipment in accordance with VCCI-CISPR 32 using the measurement facilities registered to the VCCI Council and, upon confirming the conformity with the disturbance limits, shall compile a test report prior to shipment.
(2) Registration of product conformity
A member placing MME on the market must in advance confirm the product conformity of the subject MME and report the confirmation results to the VCCI Council. by using the VCCI Council’s Product Conformity Registration System, and receive a notification of acceptance from the VCCI Council.
Note: It takes approximately one week to issue the “Acceptance of Conformity Report.”
Marking on equipment
Members must put the statement and/or the mark shown below on equipment that they have registered., Class A equipment shall bear the wording and/or mark, and Class B equipment shall bear the mark. The wording of the statement may be regarded as an example but shall include the Japanese text either exactly the same as the example or substantially similar to the example. For products with display means, “electronic display” may be implemented instead of the statement and/or the mark.
(1) For each shipment of Class A equipment that has been registered, Members shall put the statement and/or the mark shown below at a readily visible position on each equipment.
(2) For each shipment of Class B equipment that has been registered, Members shall put the mark shown below at a readily visible position on each equipment. (The color of the mark is unrestricted.)
How can GTG assist you with VCCI certification?
GTG is a leading certification body that offers a range of certification services, including VCCI certification. We can assist businesses in attaining VCCI certification by providing the following services:
GTG can conduct a pre-assessment of a business’s electronic equipment to determine if it meets the requirements for VCCI certification. This pre-assessment can help businesses identify any issues or areas that need improvement before the actual certification process.
GTG can conduct the necessary testing for VCCI certification to assess its electromagnetic compatibility. This includes tests for radiated and conducted emissions, as well as immunity to interference. This testing is done in accordance with the VCCI standards and is essential for businesses to attain certification.
GTG can assist businesses in preparing the necessary documentation for VCCI certification. This documentation includes the test reports, technical documents, detailed information about the product and its intended use, and other necessary paperwork required for certification.
GTG will review the test reports and documentation to ensure that everything is in order before issuing the certification. Once certified, the product can display the VCCI mark, indicating its compliance. It is important to note that the VCCI mark is not a substitute for other mandatory certification marks required by Japanese regulations.
Attaining VCCI certification is essential for businesses who wish to sell their electronic equipment in Japan. Working with GTG can make the certification process easier for businesses. Contact us today to ensure the safety and reliability of your electronic equipment!
FAQs on VCCI
Q: Is the VCCI mark a certification mark?
A: No, it is not a certification mark. The mark indicates that the ITE bearing the mark cleared the permissible EMI level defined by VCCI.
Admission to VCCI
Q: Is the admittance to VCCI limited to companies of the same corporation? Are different companies under the umbrella of the same corporation each required to apply independent membership application?
A: If your company name is different even under the same corporation you need to obtain the membership independently.
Q: Once my company is admitted to VCCI will we have to make sure that all of our applicable products meet the technical requirements? (Is it permissible to ship non-conforming products as long as the VCCI mark is not displayed?)
A: It is member’s obligation to meet the VCCI standards as stipulated in RULES FOR VOLUNTARY CONTROL MEASURES. They cover conformity verification and filing, display of the VCCI mark on the product and in its manuals among others. So all of subjected products must meet the VCCI requirements.
Q: Our company holds planning of new products development for the time being. If we temporarily stop the payment of VCCI membership fees (so our VCCI membership status becomes temporarily void) I understand we cannot file conformity verification report for new products, but is there any restriction on the past products filed to VCCI, for instance display of the VCCI mark on them is banned in this period?
A: There is no such concept as membership suspension period. Either you are or you are not a member of VCCI. We reject the acceptance of conformity verification reports while membership fee is not paid. Also we shall ask you not to display the VCCI mark on products already filed to VCCI as the deed violates the VCCI rules.
Q: What merits will I enjoy if I become a member of VCCI?
A: If you obtain the membership of VCCI you can ship your ITE with the VCCI mark attached which demonstrates that the emission of disturbance from them is under control. Also you will have access to technical information and standards in the world regarding EMC.
Q: If our company is admitted to VCCI, do we need to file conformity verification reports for the products we have been manufacturing and selling since before admittance if we want to continue selling them?
A: Yes, you do. Evaluate your products and file conformity verification reports for them.
Q: If we file conformity verification reports for the products we have been manufacturing and selling since before admittance, when do we need to start displaying the VCCI mark?
A: Start displaying the VCCI mark after you file conformity verification reports.
Marking on products
Q: I have a product whose back panel indicates the name of the original manufacturer and the front panel indicates trademark of the brand distributer. Is it necessary for the brand distributer to become a regular member of VCCI?
A: Either the brand distributor or the original manufacturer must be a member of VCCI. The party registered as a VCCI member is responsible for filing conformity verification reports.
Q: This question is about the case in which a brand marketing company who is a VCCI member is going to market products of a non VCCI member manufacturer under the brand of the marketing company. My question is, can the VCCI member process conformity verification filing for the non VCCI member?
A: The brand distributer (VCCI member) can file the conformity verification report provided that the brand distributer assumes the overall responsibility in cooperation of the original manufacturer.
Q: How can I obtain the VCCI mark when I join VCCI?
A: You can download the mark in the specified format from the Members page of the VCCI site.
Q: Is it alright if I display the VCCI mark in the nameplate?
A: Yes, if the nameplate is in the place for easy recognition.
Q: Is it allowed to display a VCCI mark on the body of an ITE using a resin mold based relief technique for example?
A: It is allowed as long as the mark can be easily legible with the naked eye.
Q: We plan to market a product overseas as well as in the Japanese market without changing model/type of the product. Now my question is, will there be any problem with us shipping a product overseas with VCCI mark indicated on it?
A: VCCI mark has no effect in overseas. However, you can leave it as it is because there is no rule against the VCCI mark indicated on the product sold overseas.
Q: Is there any specification for font type and color to display the VCCI mark and warning statements?
A: Please use camera-ready images available from the VCCI Website for the VCCI mark and warning statements. Please be reminded of the following rules applied for the use of them.
- Observe them as well as rules prescribed in Article 10 (Marking) of the Rules for Voluntary Control Measures.
- There is no specific restriction on fonts and colors as long as they are easily legible.
- Ratio of vertical to horizontal sizes shall not be changed in scaling up or down the image of the VCCI mark. Also radius ratio of corners shall not be changed.
- The size of a letter shall be larger than 2mm in principle.
Q: Do I need to affix the VCCI mark on a pedestal for portable PC which serves as AC adapter and battery charger using 100V AC power supply? The pedestal is shipped enclosed in the package of the product.
A: The VCCI mark need not to be displayed on the pedestal if it is affixed on the portable PC. But the PC in the state of being mounted on the pedestal supplying power must clear specified emission limits in the conformity verification test.
Q: My product goes with an optional wireless keyboard. Do I need to affix VCCI mark on this keyboard too?
A: If the keyboard is sold separately, its registration and the mark is needed (see item 4, Article 10, the RULES FOR VOLUNTARY CONTROL MEASURE).
Q: For Class-A equipment, the rules say, “Members shall put the statement and/or the mark shown below”. Do we have to display both the statement and the VCCI mark, or can we just display either the statement or the VCCI mark?
A: These rules essentially mean that one of the following three options can be selected. (See Article 10, RULES FOR VOLUNTARY CONTROL MEASURES)
1. Both the statement and VCCI mark;
2. Only the statement;
3. Only the VCCI mark.
Class A/B classification
Q: Is a VCCI member able to determine the classification of ITE (Class A and B) arbitrarily? Is there such a case that a member is instructed by VCCI to change the classification at the time of conformity verification report filing?
A: VCCI members are to determine the class of ITE to file to VCCI based on Article 5 Classification of ITE, RULES FOR VOLUNTARY CONTROL MEASURES. Select Class B in principle for ITE designed and sold for use in home. ITE operable in connection with Class B personal computers can be classified as a Class A equipment if it is not meant to be used in home environment.
Q: We have an equipment filed to VCCI as Class B ITE (the VCCI mark shown in the name plate). This time we developed an option board for this ITE to attach general purpose peripheral equipment meant to be used outside home environment. Result of the measurement of the equipment inclusive of the option board was Class A. Therefore, we are going to file the optional board as Class A ITE. My question is, how can I cope with the situation where users of the original Class B equipment ask for the option board.
A: Please treat the option board as Class A ITE and display so on the board and describe so in instruction manual etc. When shipping the original equipment combined with the option board you are to change the model number of the base equipment or give a system name to it and newly file it to VCCI as Class A equipment.
Q: 1.(1) of Article 5 of RULES FOR VOLUNTARY CONTROL MEASURES refers to equipment with no fixed place of use, such as a portable equipment powered by built-in batteries, as an example of Class B ITE. What about battery powered terminals used in closed facilities such as within a museum and art museum? Which should they be classified, Class A or Class B?
A: If the place of use is limited to public facilities and commercial facilities and not in general households, the occurrence of disturbance to TVs, radios and other wireless communication facilities is considered to be minimal. Therefore, it is not necessary to apply Class B to such equipment.
Marking in instruction manuals
Q: Will it be allowed to have the warning statement in the on-line manual or CD-ROM instead of printed instruction manual?
A: Yes, if the on-line manual or CD-ROM serves as the instruction manual in effect.
Q: I have a product categorized as an option A device without an independent instruction manual accompanied. If the instruction manual of the base (parent) equipment covers the description on the Option device A, will VCCI approve the application?
A: If you plan to sell the option A product independently, you are required to supply an accompanying paper or manual stating the alarm of VCCI requirement.
Q: Is it alright if I print a VCCI conformity statement on the carton of a product and brochures?
A: It is alright to do so or even encouraged to do so. Examples of the statement are, “This is a VCCI Class B compliant product” or “This is a VCCI Class A compliant product” on packages, brochures and commercial web site among others. However, such samples as “VCCI certified product” or “VCCI certification obtained on this product” are inappropriate as VCCI scheme is a scheme of self declaration of conformity.
Subject of ITE – PC/Telecom/AV
Q: This question relates to the coverage of VCCI. I have a product (model) configured with a wireless communication unit, cable and PC card among others. Is this product (model) subject to VCCI scheme? The wireless unit is subject to the Radio act.
A: VCCI treatment of “wireless communication unit combined with ITE” is as follows. (1) Wireless communication unit is out of VCCI coverage as it is regulated by the Radio Law. (2) The ITE part such as PC card is subject to VCCI control, so you need to file conformity verification report to VCCI.
Q: I understand that noises from TV receivers and TV tuners are regulated with the Electrical Appliance and Material Safety Law, so they are out of VCCI coverage. How about composite product such as PC functioning also as a TV, hard disc recorder combined with a TV tuner etc.?
A: With regard to such composite products, If TV function is not activated just by turning power switch on, and they are not subjected to the Electrical Appliances and Material Safety Law, then they are subjected to VCCI scheme.
Q: There are such audio video equipment distributed in the market as configurable with HDD, DVD±RW, CD-R/RW, MD and memory card etc. Such product is capable of recording and replaying of music and videos in standalone mode. At the same time they are connectable with PCs via wired and wireless communication interfaces such as USB and IEEE1394. Is this kind of product subject to VCCI scheme?
A: The product in question is regarded as an ITE subject to the VCCI scheme.
Q: Is a portable music player recognized by a PC just as a USB recording media subject to VCCI scheme?
A: A music player is subject to VCCI control when connected to a PC.
Q: I have a board insertable into a PCI slot of a PC. If I do EMI measurement of the PC with the board inserted and get the “pass” result, can I display the VCCI mark on the board itself?
A: The board falls into an option defined in Article 4 of RULES FOR VOLUNTARY CONTROL MEASURES. You can display the VCCI mark on the board itself though.
Q: I have a terminal equipment with an embedded RFID reader using radio of 13.56MHz. Is this terminal subject to VCCI scheme?
A: The terminal equipment itself is subject to VCCI scheme, so you are expected to file conformity verification report. (See C. ITE with built-in wireless communication features, Normative Annex 1-1).
Q: I have a set-top-box (image receiving equipment) to be connected with Ethernet. This set-top-box comes with an infrared keyboard for the setting of the box. Is this keyboard subject to VCCI scheme?
A: The keyboard falls within option A of ITE. Therefore, it is subject to the VCCI scheme unless the connect-to equipment is bound only to those subject to the Electrical Appliance and Material Safety Law (See Article 4, RULES FOR VOLUNTARY CONTROL MEASURES).
Subject of ITE – instrument/power/AC adapter
Q: We manufacture AC power supply units to be built in ITE and sell them in general market. Is this commodity subject to VCCI scheme? Do we have to display the VCCI mark on the unit?
A: AC power supply unit itself is not subject to VCCI scheme. If you want to display the VCCI mark on the unit itself, you need to prepare a typical configuration with the power unit built in and do measurement of disturbance from the entire configuration.
Q: I have a system operated by battery. Do I need to measure conducted disturbance at mains port?
A: No, you do not need to do the measurement.
Q: This is about a battery powered ITE designed to be used in the car. However, it is operable anywhere outside the car if AC adapter is used. Is this ITE subject to VCCI scheme?
A: Exclusive Car-mounted equipment is out of VCCI scope, but ITE usable in home and outdoor by using batteries and AC adapter is subject to VCCI scheme. (Refer to Article 4, RULES FOR VOLUNTARY CONTROL MEASURES).
Q: Is PLC (power line communication) equipment subject to scheme? If YES, how measurement should be conducted?
A: Communication function part of PLC (PLT) is regulated by the Radio Law. Therefore, they including LAN part are out of the VCCI scope. (Refer to Article 3, RULES FOR VOLUNTARY CONTROL MEASURES).
Subject of ITE – others
Q: Are tablet computers subject to the VCCI scheme? What about smart phones?
A: Tablet computers are information technology equipment (ITE) as they are ones evolved form of personal computers. So you are expected to submit conformity verification report on the model to VCCI and ship them with VCCI mark affixed. Smartphones, on the other hand, are generally inclined to be understood as equipment out of the VCCI coverage because they are controlled by the Radio Law as an extended form of mobile phones. As you may well know the international standards for the control of emissions from ITE are changed to CISPR32 from CISPR22. The substance controlled in CISPR32 is function while that in CISPR22 was equipment. As smartphones have both information technology functions and wireless communication functions, they are subject to CISPR32 in terms of the IT functions. It is our intention to reconstitute VCCI standards based on functions to be in line with the international standard. Therefore, we would like to ask you to affix VCCI mark on smartphones shipped from your company.
Q: Do industrial plant controllers include general purpose NCs (numerical controllers) and PCs (programmable controllers)?
A: General purpose NCs are out of VCCI coverage as they are used in conjunction with machine tools. General purpose programmable controllers, on the other hand, are subject to VCCI scheme as they are regarded as information technology equipment (ITE). (see Article 3, RULES FOR VOLUNTARY CONTROL MEASURES).
Q: Are sample ITE shipped for demonstrations to validate related software subject to VCCI scheme?
A: VCCI scheme does not stretch to sample shipment for exhibitions etc. as VCCI is concerned only with products shipped as merchandize. (See Article 2, RULES FOR VOLANTARY CONTOL MEASURES).
Q: I understand that ITE using weak radio is regulated by the Radio Law. Therefore, it is out of VCCI scheme as it comes under (1) of Article 3, RULES FOR VOLUNTARY CONTROL MEASURES. Is my understanding correct?
A: It is true that a part of an ITE using weak radio is regulated by the Radio Law, but the rest of the ITE is subject to the VCCI scheme. Please perform conformity verification test under the status in which weak radio generation feature is disabled. For more details please refer to C. ITE with built-in wireless communication features, Normative Annex 1-1, RULES FOR VOLUNTARY CONTROL MEASURES.
Q: We have two ITE which are completely equivalent in terms of cabinet and electrical circuits with each other except internal optical fiber wiring. Electromagnetic disturbance characteristics are also completely equal. Now my question is, is it necessary for us to file conformity verification report by testing each of the twin equipment?
A: It is necessary to submit a conformity verification report per ITE with different model name. However, it is allowed to carry out conformity verification testing once on one model and share the report with the rest (the twin, triplets and quadruplets etc.) on the condition that technical proof is available that their test results are completely the same with each other.
Q: I as a VCCI member plan to sell ITE imported from overseas in Japan. In this case if imported ITE are with marks of FCC and/or CE mark can I sell them in Japan without VCCI mark?
A: It is necessary for the product to bear the VCCI mark to be distributed in Japan any way. Please submit conformity verification report. (Please see Articles 9 and 10 of THE RULES FOR VOLUNTARY CONTROL MEASURES).
Q: Are LED related products subject to the VCCI scheme?
A: Displays using LED are subject to the VCCI scheme but LED lighting apparatuses are not.
Report of comformity verification
Q: Will conformity verification test administered in the testing facilities of other companies be accepted by VCCI?
A: Yes, if the testing facility is the one registered to VCCI.
Q: Is there any expiry date for the accepted conformity verification report?
A: There is no expiration date for the report accepted.
Q: I have a new product which was derived from a product registered to VCCI in the past. Will you accept the application of the process of “change/addition”?
A: Please register the new product using (Change/Addition) process of the conformity reporting.
Q: Is anybody allowed to access conformity verification reports?
A: The access is limited to the administrator of the report filing and the manager of report filing (person eligible to do file search) of VCCI member. All conformity verification information is treated “confidential.”
Q: I would like to know the respective roles of “Responsible person”, “Contact person”, “Recipient of certificate of reporting” and “Reporting administrator”, which can be found in the Report of Compliance members-only page.
A: 1. Responsible person: manager class person of the department that deals with applying product.
2. Contact person: a person who submits a report of compliance.
3. Recipient of certificate of reporting: Who would like to receive an email of report accepted.
4. Reporting administrator: One person per company who is an contact window, who receives an invoice of annual membership fee, is eneitled to be so. In reporting administrator page, there are “Report history” and “Report history(OEM” bottons. In report history page, a reporting administrator can see all reports submitted by his/her company. In report history(Oem) page, a reporting administrtor cvan see an information of his/her company’s Model No. submitted byother copany as OEM. These information is useful for managing products and Model No for internal procedure of your company.
Q: We are going to phase out the production and marketing of a product for which the conformity verification report was accepted by VCCI.
(1) What will be the procedure we have to follow?
(2) Is our company held responsible for the retention of related VCCI documents?
(3) What will be the conditions we will have to follow if/when we commission the maintenance and services to other companies?
A: No action is needed on (1).
On (2) and (3) please keep the conformity verification report in your company. The retention period depends on the product life. This is required because it is possible that the conformity verification report will serve as an evidence if/when the product in the market is accused to have caused radio interference problem.
Q: My company has made a decision to transfer the business on a product to another company. What should we do in terms of VCCI registration of the product?
A: Please take the following steps. (Procedure to transfer a product to another company).
If the “transfer-to” company is a VCCI member, then Start from Task [a].
If the “transfer-to” company is NOT a VCCI member, then start from Task .
. Apply membership of “Transfer-to” company to VCCI.
. Pay VCCI membership fees, receive the receipt from VCCI and proceed with the following steps.
[a]. “Transfer-from” company (the company which filed original conformity verification report on the product) to submit the following information in writing to VCCI:
– The name of “transfer-to” company.
– Model number of the filed product to be transferred and filing reception number.
– The date of transfer.
– Contact person of “transfer-to” company.
With these tasks done VCCI moves the conformity verification report to the electronic list of filings as accessible by the new contact person and the responsible person (who is allowed to search the list) of “transfer-to” company without change. At the same time the filing is deleted from the list of “transfer-from” company.
[b]. Any changes to the information on “transferred-to” company thereafter will be electronically administrable by the new contact person.
Q: I applied conformity verification reporting electronically, but I have not received the confirmation mail from VCCI.
A: Are you sure the email address of the person in charge of electronic application is correct? If it is correct please check Firewall set in your computer system as it may be blocking mails from VCCI.
Q: How long will it take for me to receive a notice of the completion of conformity verification report filing?
A: Normally it should not take more than 4- 5 business days. However, it is recommendable to file the report with minimum 2 weeks allowance for possible interactions to clear up problems in the filed content.
Q: When can I start shipment of the product, upon the reception of acknowledgement from VCCI to conformity verification reporting?
A: Yes, you are right. Please refer to 2. Acknowledgement of reception, Article 9. Registration of product conformity.
Q: I found an error in the conformity verification report filed and accepted. Can I ask VCCI to correct it?
A: Please submit conformity verification report (Add/Modify) with the column Reason for change “ XXX to YYY.”
Q: I received acknowledgement email to conformity verification report filing. What about letter from VCCI on the reception acknowledgement? Will it be issued later?
A: No, it is not issued, but you can print it yourself in the following way. Press “Detail” button located at the side of the target transaction in the list of your account, and you will get “notice of reception” printed out.
Q: Is it allowed for a testing site (supporting member) to assume the role of administrator?
A: A test site (lab) can become a receiving party of the acceptance email, but a lab is not eligible for performing the registration, as it is limited to regular members.
Filling out report of comformity verification
Q: Can nomenclature of ITE be general names of equipment? If not, are detailed machine types and product numbers required?
A: It is alright to use general names of equipment for conformity verification report, but it is necessary to use the concrete product type (model number) in the column for the machine type.
Q: How am I expected to fill “Classification symbol” for ITE etc. in the conformity verification report” if my product has multiple functions, “m1u1w1” for example?
A: Multiple classification symbols cannot be entered, so please enter one classification symbol for the assumed representative function of the product.
Amendment of report of comformity verification
Q: Suppose that I change circuits of the device after filing a conformity verification report and find that there is no change in the noise level. Can I go ahead without filing a new conformity verification report to VCCI?
A: If there is no change in filed contents (model name, contact person etc.) there will be no need for resubmission of conformity verification report (change·addition). It is the responsibility of you company to manage measurement data.
Q: Suppose I changed (1) cable length, (2) the type of connectors and (3) power supply scheme (AC adapter to direct supply from the system, for example) after I received acknowledgement from VCCI to my filing of conformity verification report. Will I have to do the measurement from the scratch?
A: It is judged that you applied technical modifications, so you are to redo conformity verification testing and keep the test report yourself. If machine type is changed or added you are supposed to file change/addition to conformity verification report or file new one (see Article 8, RULES FOR VOLUNTARY CONTROL MEASURES).
Q: I need to change the suffix of the type of a product for the sake of the sales management. The product had been filed to VCCI as conforming to the limits. Will I have to reregister the product to VCCI?
A: If the type name initially registered can no longer be applied, you need to register the change of the product type followed by the conformity verification report (add to or change).
Q: Is it possible to change the class from A as originally registered to VCCI to B without changing the product type?
A: Please change the class to B upon confirmation that the subject product meets the limits of Class B and file a conformity verification report (change·addition ). In the column for the reason for the change please clarify from which production number and forward the change will apply.
Subject unit of report of comformity verification
Q: I have a type of product which comes with multiple model names. Will I have to file conformity verification report per each model name?
A: You can file a single conformity verification report covering multiple model names. Also you can file them in a series with name such as ABC XXX (where XXX is arbitrary number).
Q: My DTE is equipped with a battery to secure the operation of a part of functions at the time of power outage. Can I do without measurement of disturbance from the DTE at the time of power outage?
A: Please do the measurement under the condition including the power outage instance that causes maximum disturbance.
Q: Suppose I developed product C by combining product A and product B, conformity to VCCI of both of which were verified. Will I need conformity verification report on product C?
A: As long as product C has a new type name you need to file conformity verification report for product C.
Q: I have a commercialized printer product for which conformity verification report was filed to VCCI. This printer has both parallel port and Ethernet port built in. We are going to market the same printer with the Ethernet connector concealed under a new model name. Will I need to file a separate conformity verification report?
A: You can add a new type name to the filed verification report. Either that or you can newly file the product.
Japanese domestic standards
Q: Is not VCCI concerned about ITE to be exported overseas?
A: VCCI self declaration of conformity is only applied to ITE shipped in Japan. For ITE shipped overseas the regulation of the shipped-to country is applied.
Q: How does the noise control requirement included in the electrical appliance and material safety law relate with the VCCI scheme? (Are we supposed to continually measure the noise independently and comply with the law?)
A: As long as the product is subjected to the electrical appliance and material safety law the noise is regulated by the law. In this case it is allowed not to apply VCCI rules as stipulated in Article 3, Scope of the Implementation, RULES FOR VOLUNRARY CONTROL MEASURES. However, you can also register the product to VCCI so that you can display the VCCI mark on your product.
Overseas standards and regulations
Q: We like to distribute FCC conforming products in Japanese market by affixing the VCCI mark on them. What shall we do?
A: FCC conformity does not have effect in the Japanese market. Please file conformity verification report to VCCI in accordance with the VCCI rules.
Q: I understand that there is MOU established between Japan and the US. Under the circumstances will VCCI accept FCC test report as VCCI conformity verification report?
A: You cannot have VCCI conformity verification report substituted only by FCC test report. You need to do the testing based on the VCCI Technical Requirements of the current year version (V-3/2015.04 for instance) and record the fact in the test report. Incidentally, VCCI conformity verification test shall be performed in the test facilities registered to VCCI.
Q: We have a plan on marketing a certain product in Japan, North America, Europe and Asia. Will we have to go through EMI regulatory process in all regions independently? Either that or one filing in a region or country will do the job once for all?
A: EMI is regulated country by country in the law or its substitutes. The VCCI rules are good only in Japan. Each country or region has its own standard, FCC for the US, EN for Europe and National standard for each country in Asia. They either check the conformity by testing or accept self declarations.
Market sampling test
Q: Item 4) of Article 5, Normative Annex 3 Rules for Market Sampling Test says the following in essence. “The member shall bear the expense of the retests and additional tests performed at the request of the Member.” Now my question is, in what situation the member will ask for retest and additional test?
A: In the case the result of the market sampling test was “Failed – tentative” the member has alternatives to do next if the member refuses to accept “Failed.” One is to request VCCI for retesting as prescribed in 2 of Article 11 of Normative Annex 3, Rules for Market Sampling Test, and the other is additional testing prescribed in 2) of item 3 in the same Annex. For the both cases the member shall bear expenses for the extra testing.
Q: When my product is sampled for testing is there any room for me to select testing laboratory and schedule?
A: Details of testing execution are determined in the committee based on “Agreement between the owner of the sampled equipment and VCCI.” So if you note your specific requests in the letter of agreement we will try to satisfy them as much as possible.
Q: Is it possible for the owner of the sampled ITE to witness the setting of the sample and the execution of testing in the laboratory?
A: Basically the witness of the test scene by the sample owner is not allowed although the owner may be asked to help the installation, setting and startup the sample if they are difficult.
Q: In case retesting was allowed in response to member’s objection to judgement “fail – tentative,” how long will the member have to wait before the commencement of actual retesting?
A: Date adjustment is necessary with the testing lab. It sometimes takes about 1 month.
Q: How is VCCI market sampling test initiated, based on the request of manufactures? Either that or is it initiated no-notice based?
A: VCCI selects target product and executes the testing by consent of the owner VCCI member. Please refer to Article 4, Normative Annex 3 Rules for Market Sampling Test.
Q: Under what conditions is a market sampling test executed?
A: The sampling test is executed based on VCCI technical requirements and by referencing the conformity verification report submitted by the member.
Q: Suppose I registered our conformity verification report to VCCI. Right after that our product was picked up in market sampling test and failed the test. How will you treat us?
A: VCCI will ask you to take corrective actions, prevent the recurrence and to submit a report on them. Please refer to Article 11 (Handling of the Test Results) of NORMATIVE ANNEX 3, RULES FOR MARKET SAMPLING TESTS.
Company name change, separation and merger etc
Q: We have a plan to spin off one of our divisions as a separate company. The new company will take over the production of a part of the product line we have, but after a certain period of transition the brand will be changed to the new company. The new company plans to join VCCI too. Please advise us how we should transfer products already registered to VCCI to our new company.
A: First of all please let the new company join VCCI as intended before starting marketing in the name of the new company. After that please file conformity verification report (add/change) on the transferred products. The past test reports can be used as they are on the condition that the structure of the equipment was not changed at all, so please surely transfer necessary documents including test reports to the new company and let the new company submit conformity verification reports (add/change) with test reports renumbered as appropriate.
Q: A brand supplier to whom we as the original manufacturer supplied a product (registered to VCCI by us) has changed its company name. Please advise us how we should manage the situation with regard to VCCI.
A: Please administer conformity verification report (add・change) which shows the changed item.
Q: Company B (new company) spun out of company A (regular member of VCCI). There is no change in the brand name, product type and model number of the product filed to VCCI except who manufactures it. Will company B have to file conformity verification report anew?
A: There is no need to file conformity verification report anew if there is no change in the brand name, product type and model number.
Q: The name of my company in charge of product filed to VCCI was changed but the product type/model number remains the same. Will I have to re-submit the conformity verification report to VCCI?
A: There is no need for re-submission of conformity verification report. Just fill in Form 9 “Notice of Change: Member List Related” and send it to VCCI.
Q: 1. My company has been selling ITE in the market for some time now. Suppose my company became a member of VCCI now, am I supposed to file conformity verification report for all of those products I intend to keep selling?
2. If I file conformity verification reports on products at what point of the time will I have to put the VCCI mark on the product?
A: 1. Yes, you need to file conformity verification report on your products. Please do the evaluation of the products and file their conformity verification reports to VCCI.
Display of the VCCI mark should wait for the filing of conformity verification reports to VCCI.